Archive for August, 2010

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Paypal + UniFLOW = Less burden on School’s IT Dept.

August 20, 2010

We just set up another campus with a Canon UniFLOW solution that we integrated with PayPal.

What a cool solution! By integrating Canon’s UniFLOW solution with Paypal the students can:

1) Set themselves up to print by simply tapping their School Security card on the RFID card reader (attached to the Canon MFD) and logging in ONE TIME to their AD Account.

2) Students can print from MAC or PC without being logged onto the School’s Domain (this was a real deal killer for several solutions we tried before UniFLOW). Students show up to school with anything from Windows XP HOME EDITION, to 64 bit Windows Vista, Windows 7, or several flavors of MAC OS X. They can ALL print from the school’s wireless network WITHOUT being logged on to the School’s Domain, and they still get charged for each print or copy they make (color & B&W have separate charges). Whoo Hoo!

3) Students can even print from the public lab PCs without logging in to the Domain, a simple POP UP allows each student to easily and quickly identify themselves when they print and then pick up their print job from ANY Canon MFD. Their print jobs follow them and they release them by simply tapping their proximity (Campus) card at the Canon MFD.

4) Simple “How to” documents allows most students to set themselves up without any help from the IT Department.

5) Students can recharge their own printing budget from their Paypal account with NO IT or Admin intervention anytime day or night, and the school immediately receives the payments.

The best part is it works, with minimal support and training! The first campus has been up and running about a year, we just set up the second campus (in another city) this week. The proof is in the pudding!

That’s my $0.02
Vince McHugh
vince.mchugh@yahoo.com

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What is the true cost of the “free” Xerox printer?

August 5, 2010

The Xerox “Free” Color Printer program states that they will give a customer either a “Free” Xerox Phaser 8560 DN Printer or a Xerox Phaser 8560 MFP/D IF they will do the following:

They must buy the supplies, and maintenance kits (at a higher price) for their “Free” Xerox Printer from http://www.freexeroxprinter.xerox.com and if they fall below the monthly minimum of 2,000 color pages (for the 8560 DN Printer) or 3,500 color pages (for the 8560 MFP/D) they will have to pay a “under usage fee” of $100/ month for the Printer or $200/month for the MFP\D. This is a 3 year agreement that includes service.

The Xerox web site where customers must buy their supplies states that the cost for a color page is “about 9 cents”  http://www.freecolorprinters.xerox.com/free-color-printer-supplies.jsp but when you divide the # of pages into the cost of the suppliesit comes out to be around 12 cents.

According to http://www.office.xerox.com/latest/SUPGL-01.pdf on page 4 it says that the ink coverage is “just below 5%”. While I understand that every manufacturer has traditionally used a 5 – 6% coverage for comparison purposes, we also know that the industry standard for color coverage on a typical page is 21%. Using these figures we can determine the TRUE cost of Xerox’s Free Printer.

The true monthly cost of a Xerox Phaser 8560 DN Printer:

2,000 (minimum color pages) x .12 (cost of supplies @ 5% coverage) = $240/month
2,000 (minimum color pages) x .24 (cost of supplies @ 10% coverage) = $480/month
2,000 (minimum color pages) x .48 (cost of supplies @ 20% coverage) = $960/month

The true monthly cost of a Xerox Phaser 8560 MFP\D

3,500 (minimum color pages) x .12 (cost of supplies @ 5% coverage) = $420/month
3,500 (minimum color pages) x .24 (cost of supplies @ 10% coverage) = $840/month
3,500 (minimum color pages) x .48 (cost of supplies @ 20% coverage) = $1,680/month

If a customer is printing the industry standard of 21% toner\ink coverage on their color pages than they will be paying about 50 cents a page. No wonder Xerox is “giving them a free printer”.

When I worked for RBS\Boston we had a customer who came in that was printing 5,000 pages a month to a Xerox Phaser (mostly Powerpoint). They started the conversation by saying what a GREAT DEAL they got from Xerox, because they got a FREE PRINTER. They were good enough to give us all of their bills that they paid for supplies and maintenance kits. Based on the actual numbers that they gave us, We were able to show them that they were paying 52 cents a page!!! I told them that for that price I could install a Color MFD the size of the Conference table and I would save them money the first month and every month there after. You can do the math, they were paying $2,600 a month for 5,000 prints a month, but whoohoo who cares they got a free printer. We sold them a 55 page a minute Color MFD and saved them money.

The problem is you don’t want to make the customer to feel foolish for falling for this “free” printer program.Technically the printer IS free, but Xerox more than makes up for it on your supplies & maintenance costs.

That’s my $0.02
Vince McHugh
vince.mchugh@yahoo.com